Hiring Additional Staff to Manage Growth in a Bakery
I have a situation.
I am the owner of a small bakery that is getting more orders than ever. I know I need to hire additional staff, but I worry about the costs and the time required to train new employees. I’m unsure if the growth is sustainable enough to justify the extra expense and responsibility.
What should I do? Please advise using 7SFS.
Here’s how you can approach this situation using the 7 Steps Fulfilment System (7SFS):
1. Celebrate & Be Grateful
Acknowledge the Opportunity:
Celebrate the fact that your bakery is thriving, and orders are increasing. This is a great sign that your product is in demand, and your business is growing.
Express Gratitude:
Be grateful for the opportunity to expand your business, which is something many small businesses strive for. Recognise that growth is a positive challenge and a chance to scale.
2. Align Your Fulfilment Vision
Reaffirm Your Business Vision:
Align the decision to hire staff with your long-term business goals. Is your vision to grow the bakery and eventually open more locations or increase production? If so, hiring staff aligns with that.
Set Clear Goals for Hiring:
Define what success looks like for hiring additional staff. Is it maintaining the quality of your baked goods while increasing capacity, or is it reducing burnout for your current team? Be clear on your priorities.
3. Know Your Win
Define Success for Hiring:
Success here means hiring the right number of people to handle the increased workload without sacrificing product quality or overextending your budget. You want to ensure the bakery can manage the demand while staying financially sustainable.
Track Key Metrics:
Identify metrics such as order fulfillment rates, staff productivity, customer satisfaction, and profitability to gauge whether hiring more staff is helping or hurting the business.
4. Know Your Client's Win
Understand Customer Expectations:
Your customers expect consistent quality and timely orders, regardless of the volume. Maintaining this experience is crucial even as your business grows.
Communicate Any Changes:
If there will be temporary changes during the onboarding and training of new staff, be transparent with your customers. Ensure they know that you’re expanding to meet their needs and that their experience will continue to improve.
5. Sign Win-Win Agreement or No Deal
Evaluate Your Capacity to Train and Manage:
Assess your current team’s capacity to help train new staff. You might consider hiring someone with experience to reduce the time needed for training. This ensures that the team can remain focused on maintaining quality while bringing in new help.
Consider a Phased Approach:
Instead of hiring all at once, consider adding staff gradually. This allows you to adjust the workload in phases and evaluate the financial impact before committing to a full team expansion.
6. Deliver with Excellence
Focus on Quality During Growth:
Ensure that even with new staff, the quality of your baked goods and customer service remains high. Implement quality control processes to ensure that as production scales, the customer experience stays consistent.
Streamline Operations:
Look for ways to streamline your bakery operations, such as simplifying workflows, automating tasks, or using software to help manage orders. This can reduce the burden on staff and allow you to scale more easily.
7. Achieve with Joy
Celebrate the Growth:
Once you’ve successfully hired and trained new staff, celebrate the business’s continued growth with your team. Recognise their hard work in adapting to the new hires and handling increased demand.
Reflect and Adjust:
After a few months, reflect on how well the new staff has integrated into the team and how the growth has impacted your business. Use these insights to make further decisions, such as whether to hire additional staff, expand your offerings, or focus on maintaining current operations.